It may be due to his insubordination, a performance failure, unprofessional behavior, complaints from co-workers or other work-related problems. This letter is written by the authorities in order to take the issue into consideration. It serves as a means to give a warning to the employee or reprimand him. The letter begins by stating its purpose. Describe the issue you are writing in response to. Let the employee know how his declining performance, certain work failures or other complaints may affect the overall success of the organization.
It is important to include this brief discussion in this letter in order to emphasize why the issue cannot be overlooked. Possible solutions can be presented in the letter to address the issue. You may state relevant company policies here which must be followed. The employee may be required to attend a disciplinary meeting.
Provide information about the date, time and venue of the meeting in this letter. Likewise, this letter should inform the employee about any action the management has decided to take in response to the issue under discussion.
You may define a certain timeline for the employee for performance improvement. State clearly what this timeline or deadline is. The letter consists of pre-drafted text.
In case you want to change it you can do it going to the respective cell. Print from the Excel file looks different from Word as it consists of table format. Hence, there will be more space between letters.
Additionally, to send a pdf version to the employee, use the inbuilt Microsoft to PDF option available in the print menu. Thus, this template can be of great help to HR assistants, HR heads as well as HR professionals to create employee disciplinary memos according to their requirements in just a few minutes. If you have any queries please share in the comment section below. We will be more than happy to assist you.
Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. Notify me of follow-up comments by email. Notify me of new posts by email. Skip to primary navigation Skip to main content Skip to primary sidebar. Table of Contents. Based on the sample memos, one type of memo that contains information that need immediate response is disciplinary memo.
You can use memo templates for written disciplinary action. Usually the first step when a disciplinary action is needed. This is done in private to respect the employee and observe confidentiality. The supervisor will advise the employee regarding the action that violated the policy of the company. You may also see strategy memos. A more formal action than verbal warning. Usually the employee must appeal or respond to the letter within 24 hours. You may also see internal memo templates.
The employee will not be able to attend his duty, and he will have no pay for the duration of the suspension. The length of the suspension will vary on the severity of infarction of his actions. You may also see board memo templates.
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